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The Digital Archive and Research Repository (DAR Repository) guide provides information about contributing and discovering content in the American University in Cairo's open access institutional repository.
Last Updated: Oct 22, 2015 URL: Print Guide RSS Updates

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Benefits of Open Access

Publishing in Open Access repositories, such as DAR Repository, offers a number of valuable benefits for students, faculty, and staff:

  1. Increased citation of your work
  2. Improved ranking and visibility in search engines
  3. Persistent URLs so others can link to your work
  4. Preservation of your work for future generations

For more information, visit the Open Access Scholarly Information Sourcebook. If you would like to submit published works, check your publisher's copyright policies at SHERPA/RoMEO.

Although we advocate Open Access, you may restrict access to your research housed in DAR Repository for 3 months, 6 months, 1 year, or 2 years.


Open Access and Scholarly Communications in Library, Information Science & Technology A...

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Frequently Asked Questions

Logging in and Access

  • Why can't I log in?
    Try logging in with your AUC email username (do not include the and password.
  • Why can't I access an item in the DAR Repository?
    This may be because the item is restricted by the author or creator. You may be prompted to log in to access restricted items, however, this will not allow you to access the material. To check whether or not you may view an item, check the Access Rights field.
  • How can I tell if an item is restricted?
    Next to the Access Rights heading for each item, you'll find the following:
    • This item is available.
    • This item is restricted for 3 months from the date issued.
    • This item is restricted for 6 months from the date issued.
    • This item is restricted for 1 year from the date issued.
    • This item is restricted for 2 years from the date issued.
    • This item is restricted forever.
  • I'm a non-AUC researcher. Can I have a DAR Repository account?
    The only people who have accounts for the DAR Repository are members of the AUC community. They use these accounts to access copyright-restricted items, like the Islamic Art & Architecture Slides, but not to access restricted scholarly communications, like the . AUCians also use their log on credentials to submit work to the DAR Repository.

Submitting and Editing Your Work

  • I've submitted my work the DAR Repository. How long will it take for it to be available?
    All submissions must be approved by the Rare Books and Special Collections Digital Collections Archivist. This ensures that your work is properly indexed. It generally takes a couple of business days for your work to be approved.
  • Is there a review process for content housed in the DAR Repository?
    Faculty and student research housed in the DAR Repository are not subject to a review process, however, this does not mean that compliance with the Institutional Review Board and principles outlined in the Violation of Academic Integrity statement is not mandatory. Items may be withdrawn from the DAR Repository if they are found to be in violation of IRB or Academic Integrity policies.
  • How can I edit or delete my work?
    Contact the if you wish to edit work already deposited in the DAR Repository.
  • Why can't I edit my own work?
    The DAR Repository is a Trusted Digital Repository. In order to maintain the authenticity of the publications and records housed within the respository, the respository managers restrict editing priveledges.
  • Do I have to convert my thesis (or other work) to a PDF?
    No. Go ahead and upload your Microsoft Word Document (.doc) or OpenDocument Text (.odt) file. Of course, you may also submit a Portable Document File (PDF).
  • What files formats can I submit?
    • Microsoft Word Docment (.doc or .docx)
    • OpenDocument Text (.odt)
    • Portable Document Format (.pdf)
    • Microsoft PowerPoint (.ppt or .pptx)
    • OpenDocument Presentation (.odp)
    • Microsoft Excel Spreadsheet (.xls or .xlsx)
    • OpenDocument Spreadsheet (.ods)
    • Joint Photographic Experts Groups (.jpg)
    • Tagged Image File Format (.tif)
    • OpenDocument Graphics (.odg)
    • Broadcast Wave Format (.wav)
    • MPEG-1 or MPEG-2 Audio Layer III (.mp3)
    • Audio Video Interleave (.avi)
    • MPEG-4 Part 14 (.mp4)
  • Should I submit a copy of my thesis before I defend?
    No. Submit your work after you defend your thesis. This way, you'll be able to include any changes recommended by your committee.
  • What is the deadline for submitting theses to the DAR Repository?
    The deadline for thesis submission is provided by the University Registrar.

Restrictions and Copyright

  • I'm worried that if I contribute my work to the DAR Repository, I won't be able to publish my research or obtain a patent. How can I do both?
    Although we advocate Open Access, you may restrict access to your research housed in DAR Repository for the following lengths of time from the date you deposit your work:
    • 3 months
    • 6 months
    • 1 year
    • 2 years
    • forever
  • What is the point of adding content to the DAR Repository if it going to be restricted forever?
    The primary goal of the DAR Repository is to showcase and preserve scholarship at the American University in Cairo. By adding your work to the DAR Repository, even with a permanent restriction, you are creating a record of your and your university's academic achievements.
    Additionally, content housed in the DAR Repository often ranks higher in Google searchers than content from publishers. By adding your published works to the DAR Repository, you can ensure that researchers will know about your publication and find it in subscription databases or obtain the article or book directly from the publisher.
  • Who holds copyright to content in the DAR Repository?
    For scholarly communications, including theses, dissertations, journal articles, books chapters, and student projects, the author or creator holds copyright. For American University in Cairo records and publications, the university holds copyright.

Subject Guide

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Yasmine Abd Allah
Contact Info
Senior Officer, Reference and Research Services
Rare Books and Special Collections Library
The American University in Cairo
AUC Avenue, P.O. Box 74
New Cairo 11835, Egypt
Library Building
Room no.: 2034
Send Email

Subject Guide

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Ryder Kouba

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