This is the "Deposit Your Thesis" page of the "Digital Archive and Research Repository" guide.
Alternate Page for Screenreader Users
Skip to Page Navigation
Skip to Page Content

The Digital Archive and Research Repository (DAR Repository) guide provides information about contributing and discovering content in the American University in Cairo's open access institutional repository.
Last Updated: Oct 22, 2015 URL: Print Guide RSS Updates

Deposit Your Thesis Print Page

Prepare Your Thesis

Prepare your theses according the Office of Graduate Studies Thesis Preparation and Submission Guidelines.

Before you submit you thesis to the DAR Repository you must obtain the following signed documents and submit them to your department along with a hard copy of your thesis:

  1. Signature Sheet
  2. Copyright & Availability Form
  3. Proof of IRB Approval/Waiver for Completed Graduate Thesis

Failure to do so will result in a violation of the DAR Repository distribution license.


Accepted File Formats

Submit your thesis and accompanying materials, including photographs, videos, and datasets, using the accepted file formats detailed below.

  • Microsoft Word Docment (.doc or .docx)
  • OpenDocument Text (.odt)
  • Portable Document Format (.pdf)
  • Microsoft PowerPoint (.ppt or .pptx)
  • OpenDocument Presentation (.odp)
  • Microsoft Excel Spreadsheet (.xls or .xlsx)
  • OpenDocument Spreadsheet (.ods)
  • Joint Photographic Experts Groups (.jpg)
  • Tagged Image File Format (.tif)
  • OpenDocument Graphics (.odg)
  • Broadcast Wave Format (.wav)
  • MPEG-1 or MPEG-2 Audio Layer III (.mp3)
  • Audio Video Interleave (.avi)
  • MPEG-4 Part 14 (.mp4)

Be sure not to include commas or periods in your file names.


Late Submission Graduation Clearance

You will not receive your graduation invitations until you submit an electronic final approved version of your thesis to the DAR Repository. The deadline for thesis submission is provided by the University Registrar. Please see the Graduation Announcement to confirm the due date for your graduation semester.

When you submit your thesis after the deadline, you will receive a clearance message by email within 2 business days of submission. Print and present this email to the University Registrar to receive your graduation tickets. This is only required for those graduating from thesis-required programs.


Deposit Your Thesis in the DAR Repository Video Tutorial


Deposit Your Thesis in the DAR Repository

To upload your thesis to the DAR Repository:

  1. Visit the DAR Repository.
  2. Login with your AUC username and password.
    Do not include in your username.
  3. Find the Theses and Dissertations link on the homepage.
  4. Read through thesis preparation guidelines, accepted formats, and submission instructions.
  5. Click on the Start a New Submission link.
  6. When prompted, select the Theses and Dissertations as the collection to which you would like to submit your thesis.
  7. Follow the instructions on the screen.
  8. Grant the Distribution License.
  9. You will be notified by email when your submission has been approved and you can receive your graduate tickets.

You do not need to submit scanned copies of the Signature Page or Proof of IRB Approval/Waiver for Completed Graduate Thesis to the DAR Repository. This does not mean that you do not need to obtain a signed Signature Sheet, Copyright & Availability Form, and Proof of IRB Approval/Waiver for Completed Graduate Thesis. You must turn these signed forms in to your department.

When you submit your thesis to the DAR Repository, you are agreeing to the following terms:

  1. I hereby certify that I have obtained all needed written permissions from the owner(s) of each third-party copyrighted matter included in my thesis, dissertation, paper, or record of study.
  2. I further certify that IRB approval has already been obtained for this thesis or that IRB approval is not necessary for this thesis, since the research is not concerned with living human beings or bodily tissue samples.
  3. I understand that a hard copy of my accepted work, with best quality images and any other media that form part of it, will be deposited in the University Library.
  4. I hereby grant to The American University in Cairo or its agents the non-exclusive license to archive my thesis, dissertation, paper, or record of study and make it accessible, under the conditions specified below, in whole or in part, in all forms of media, now or hereafter known.
  5. Insofar as this thesis, dissertation, paper, or record of study is an educational record as defined in the Family Educational Rights and Privacy Act (FERPA) (20 USC 1232g), I consent to disclosure of it to anyone who requests a copy.
  6. I retain all other ownership rights to the copyright of the thesis, dissertation, paper, or record of study.

Subject Guide

Profile Image
Yasmine Abd Allah
Contact Info
Senior Officer, Reference and Research Services
Rare Books and Special Collections Library
The American University in Cairo
AUC Avenue, P.O. Box 74
New Cairo 11835, Egypt
Library Building
Room no.: 2034
Send Email

Subject Guide

Profile Image
Ryder Kouba

Benefits of Open Access

Publishing in Open Access repositories, such as DAR Repository, offers a number of valuable benefits for students, faculty, and staff:

  1. Increased citation of your work
  2. Improved ranking and visibility in search engines
  3. Persistent URLs so others can link to your work
  4. Preservation of your work for future generations

For more information, visit the Open Access Scholarly Information Sourcebook. If you would like to submit published works, check your publisher's copyright policies at SHERPA/RoMEO.

Although we advocate Open Access, you may restrict access to your research housed in DAR Repository for 3 months, 6 months, 1 year, or 2 years.


Loading  Loading...